Recepflo — AI Receptionist for Trades & Service Businesses
AI receptionist for trades & service businesses

It doesn't just answer the phone. It books the job and sends the quote.

Recepflo answers phone, web chat, WhatsApp and Facebook Messenger, books work into your calendar and quotes from your price list — while you're on the tools.

Today - 2:30pm - Mount Eden - quote sent

14-day free trial — no card. Test your AI before going live.

Incoming call
Recepflo - your front desk
Live
Hey, my hot water's out - can someone come today?
I can help with that. I've got a 2:30pm slot in Mount Eden - shall I lock it in?
Yeah, perfect.
Booked & confirmed
Today - 2:30pm - Mount Eden
Quote sent - accepted
Privacy Act 2020 compliant Live the same day No lock-in, cancel anytime
<2s
answer time, every channel
62%
of callers won't leave a voicemail¹
$0
missed leads after hours
4
channels, one AI receptionist

¹ Industry research via BIA/Kelsey. $0 missed leads and <2s answer time reflect product capability, not individual customer results.

A day on the tools

You can't be on the tools and on the phone.

Most callers won't leave a voicemail — they just ring the next business. Here's what Recepflo does about it, from the first ring to the job in your diary.

9:14am
It answers — before the second ring

You're under a sink. The phone rings. Recepflo picks up in your business's voice, sounds like a real person, and knows your services. No voicemail. No caller hanging up to ring the next guy.

Same call
It books the job — straight into your calendar

No callback, no “I'll get back to you.” It checks your real availability, offers a time, and locks the job in — then texts and emails the confirmation. You just show up.

Lunchtime
It quotes — from your price list

A customer WhatsApps about a job. Recepflo builds an itemised quote from your prices, emails it as a PDF they can accept in one tap, and the accepted job drops into your calendar. Too big to price on the spot? It hands it to you as a lead.

9pm
It never sleeps — every after-hours lead, captured

Evenings, weekends, the gap while you're already on a call — every enquiry becomes a lead. You wake up to booked work and a tidy list, not a row of missed calls.

Live demo

Try the AI receptionist

Pick an industry and talk to the same AI voice agent your customers can add to their own site.

Cleaning
Spark & Shine Cleaning

Qualifies house cleans, handles access details, and captures booking requests.

“I need a move-out clean next Friday.”
“Do you clean ovens and windows?”
“Can I book a fortnightly clean?”
Auto workshop
Metro Auto Works

Answers workshop questions, collects vehicle details, and routes urgent jobs.

“My car needs a WOF this week.”
“How much is a brake inspection?”
“The engine light just came on.”
Dental clinic
Harbour Dental Care

Handles patient enquiries, appointment intent, and careful human handoff.

“I need a check-up appointment.”
“Do you handle tooth pain today?”
“Can I change my appointment?”

Microphone permission required. Demo sessions are test-safe — no bookings are created.

Website builder

No website? It builds you one that books jobs.

Most tradies have no website, or a dead one. Recepflo generates a proper landing page on your own domain, written for your business — and it's not a brochure that just sits there.

A booking calendar — customers pick a time and the job drops into your diary.
Live web chat — your AI answers questions and captures the lead.
A tap-to-call button — one tap and they're talking to your AI receptionist.
yourbusiness.recepflo.com

Your Business, Booked.

Fast, friendly service — book online in seconds.

Book now Call us
The maths

Cheaper than a receptionist.
Pays for itself in one job.

$55k/yr
A full-time receptionist
vs
$79/mo
Recepflo, starting

With the average trade job worth around $350, a single job you'd have missed on a call you couldn't take more than covers the month. Everything after that is work you'd have lost.

Features

Everything a receptionist does.
None of the payroll.

One AI that knows your services, calendar and prices — answering everywhere customers reach you.

AI receptionist
Answers every call in your business’s voice and sounds like a real person — not a phone tree.
Online booking
Books jobs straight into your live calendar. No callbacks, no double-bookings.
Quotes & leads
Itemised quotes from your price list, plus every enquiry captured as a lead.
Chat, WhatsApp & Messenger
Answers web chat, WhatsApp and Facebook Messenger with the same brain that runs your phone.
Human handoff
Knows its limits — passes complex or sensitive jobs to you instead of guessing.
Website builder
Spins up a landing page on your own domain — with booking, chat and a call button built in.
Pricing

Less than a receptionist's day rate

Start a 14-day free trial — no card required. No lock-in, cancel any time. All prices in New Zealand Dollars, excl. GST. Every plan includes all four channels.

Starter
Solo operators getting every call covered
$79 /mo NZD
Every channel: phone, chat, WhatsApp & Messenger
120 voice minutes included
Online booking + quotes from your price list
Free one-page website
1 user
Start free trial
Business
Multi-staff operations and high volume
$399+ /mo NZD
Everything in Pro
1,000 voice minutes included
Up to 10 users
Onboarding support
Multi-location ready
Book a demo
Try it before you trust it

Built for trades. Judge it yourself.

Recepflo is new — so instead of made-up numbers, hear it answer a real call. If it doesn't sound like it could run your front desk, you'll know in 30 seconds.

No card to start
14-day free trial
No lock-in
Cancel any time
Live the same day
We set up the number
Privacy Act 2020
Your data stays local
Setup

Live in an afternoon

No tech skills needed. The setup is guided around the decisions your business already knows.

1
Tell it about your business
Your services, hours, prices and FAQs — the things you already know.
2
Connect your calendar
Choose which staff calendars bookings should land in. Syncs with Google.
3
Pick your channels
Phone, web chat, WhatsApp, Messenger — turn on the ones you use.
4
Set handoff contacts
Decide who gets alerted when a customer needs a human.
5
Go live
Test the AI yourself, then it starts answering. You get back to work.
Buyer questions

What most owners ask before saying yes

Straight answers on demos, quoting, phone numbers, setup, billing, and data.

Can I hear it answer a call before I buy?
Yes — try the live voice demo on this page, or book a demo and we’ll set it up for your business. Demo bookings are treated as test bookings unless you choose to go live.
Will customers know it’s an AI?
You set the opening message, so you can introduce it however you like — including letting callers know up front they’re speaking with your AI assistant. Your call.
How does the quoting actually work?
A customer describes the job; Recepflo picks the right items from the price list you set and emails an itemised quote they can accept in one tap. It never invents prices, and it hands complex jobs to you as a lead instead of guessing.
What number do my customers call?
During onboarding you choose the number you want for your business. Prefer to keep your current one? Forward your existing line to Recepflo — send every call, or just the ones you miss and after-hours.
Do I need a developer to set this up?
No. You provide your business details, connect your calendar, pick your channels, and test the AI. Most businesses are live the same day.
Is there really a free trial?
Yes — 14 days, full features, and no card to get started. You only add payment details when you choose a plan to continue.
Can I cancel anytime?
Yes. No lock-in — cancel any time from the secure Stripe billing portal, where your invoices and payment details also live.

See it answer a call before you commit

14-day free trial. No card. Live the same day.

Start free trial Book a demo